A i is a unit of message or other content that starts in ~ the start of a document, instantly after a tough return (a carriage return), a web page break, or a ar break, or at the beginning of a table cell, header, footer, or perform of footnotes and also ends v a hard return (carriage return) or in ~ the end of a table cell. Word documents generally contain paragraphs with different formatting. Even a very simple file with a centered heading and also a justification body contains paragraphs v two different types of formatting.
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Word"s graphical user user interface (GUI) provides ways to use numerous formatting choices to her paragraphs. However, these choices are not available in a single location, and some the these places differ in different versions that Word. Because that this reason, this page is separated into the complying with sections, and the applicable alternatives are defined in every section.
The paragraph Group
Many choices are accessible directly in the Paragraph group on the Home tab of the Ribbon, in the Paragraph team on the Page Layout tab, and also on the contextual toolbar and also menu that appear when you right-click in ~ text.Alignment
Alignment or justification refers to the way in i beg your pardon the present of a paragraph room aligned. There space four types of alignment, and also the kind of alignment the the paragraph whereby your cursor is located is shown by the highlighted button in the Paragraph group on the Home tab.
You can change the type of alignment the the paragraph whereby your cursor is located or that a group of selected paragraphs by clicking the applicable button in the Paragraph team on the Home tab. There are additionally shortcut tricks (see the table in key-board Shortcuts below) for setting the kind of alignment.
Note. when you apply justified alignment come a paragraph, the last line does no extend throughout the complete width of the message area. You deserve to make every the lines in a i extend across the complete width of the message area through placing her cursor in ~ the paragraph and pressing Ctrl+Shift+J, yet it need to be stated that in this instance Word also adds space between letters within native to extend the lines.Line Spacing
Line spacing refers to the vertical distance in between the lines in ~ a paragraph and determines the place of every line relative to the line above it. Heat spacing can be specified by surname (single, 1.5 lines, double), by a number that shows a multiple of single spacing (for example, 2.0 is identical to twin spacing), and by an exact distance in points, where a point (pt) is same to 1/72 of one inch. You can conveniently view and change the line spacing come several usual standard values by clicking the Line Spacing switch (
The indent prior to text refers to the width of the additional empty room that is inserted between the margin and also the message on the left-hand side of a i of left-to-right text, and the indent after text refers to the width of the additional empty space that is inserted between the text and also the margin ~ above the right-hand side of a paragraph of left-to-right text. Friend can quickly increase the indent prior to text come the following tab protect against by click the Increase Indent switch (
You can set the indent before text (the left indent for left-to-right text) to values that perform not exchange mail to tab stops, and you can also set the indent after message (the right indent because that left-to-right text) in the Paragraph group on the Page Layout tab.
The spacing between your paragraphs is identified by the spacing prior to it and the spacing ~ it that are set for each paragraph. You deserve to modify the spacing before a paragraph and also the spacing after that by an altering the worths in the applicable boxes in the Paragraph group on the Page Layout tab.
Note. when the first of two consecutive paragraphs has actually non-zero spacing ~ it and also the 2nd paragraph has actually non-zero spacing prior to it, just the larger of the two spaces will be inserted between the paragraphs.Borders
If you want to include borders about the paragraph wherein your cursor is located, click the Borders button (
If you want to include shading with the present default background shade to the whole text area that the paragraph where your cursor is located, click the Shading button (
If you select a an extremely dark elevator color, Word will certainly automatically adjust the text shade to white come maintain great contrast and keep your message visible.
The paragraph Dialog Box
Many that the paragraph formatting choices described in the previous part and additional paragraph formatting options are easily accessible in the Paragraph dialog box, which has actually two tabs.Indents and SpacingLine and Page Breaks
Before opened the Paragraph dialog box, location your cursor anywhere within a solitary paragraph the you desire to layout or pick the lot of paragraphs the you want to format. To open up the Paragraph dialog box, ~ above the Home tab or on the Page Layout tab, in ~ the bottom of the Paragraph group, click the Paragraph dialog box launcher (
The paragraph formatting options that are obtainable on the Indents and also Spacing tab the the Paragraph dialog box room divided among the General, Indentation, and also Spacing groups.
These i formatting options are explained in the following subsections.Alignment
Alignment or justification describes the way in i beg your pardon the currently of a paragraph are aligned. There space four species of alignment, namely, left, center, right, and justified, and also they have actually been described above in information in The paragraph Group.Indentation
The value in the Before text box states the width of the additional empty an are that is inserted between the margin and the message on the left-hand side of a i of left-to-right text, and also the value in the After text box states the broad of the additional empty space that is inserted between the text and also the margin ~ above the right-hand side of a i of left-to-right text. A an adverse value mentions the distance by which the text extends beyond the particular margin.
Two varieties of one-of-a-kind indentation can be specified in the Special box.If you select First line, friend can collection the lot of extr indentation before the message on the an initial line the a i or lot of paragraphs in the By box.If you select Hanging, you can produce a hanging indent. In this instance you can set the added indentation before the message for all the lines other than the an initial in the By box. If you desire a component of the message on the an initial line to it is in aligned through the other lines in the paragraph, collection the worth in the By box equal come the an initial tab stop or collection the first tab avoid equal come the worth in the By box and also insert a tab personality in the first line before the message to be aligned.Spacing
The spacing between two paragraphs is figured out by the spacing prior to one paragraph and also the spacing ~ the coming before paragraph, which are displayed and also can it is in modified in the Before and also After boxes.
Note. once the an initial of 2 consecutive paragraphs has non-zero spacing after ~ it and also the 2nd paragraph has non-zero spacing before it, only the bigger of the two spaces will certainly be inserted in between the paragraphs.
Line spacing describes the vertical distance in between the lines within a paragraph and also determines the ar of each line loved one to the line above it. The following types of line spacing deserve to be mentioned in the Line spacing box.Single1.5 linesDoubleAt least. When this alternative is selected, an accurate distance in points, wherein a allude (pt) is equal to 1/72 of an inch, is specified in the At box.Exact. Once this choice is selected, precise distance in points, whereby a suggest (pt) is equal to 1/72 of one inch, is stated in the At box.Multiple. As soon as this option is selected, a number that shows a multiple of single spacing (for example, 2.0 is tantamount to double spacing), is stated in the At box.Line and also Page breaks Tab
The paragraph formatting choices that you deserve to configure on the Line and Page Breaks tab of the Paragraph dialog box can aid you regulate where automatic web page breaks occur in your document.
These i formatting alternatives include the following.Widow/orphan control. A widow is the last heat of text in a paragraph v two or more lines that shows up alone ~ above the peak of a page. One orphan is the first line of text in a paragraph with two or much more lines that appears alone at the bottom the a page. When the Widow/orphan control alternative is selected for a paragraph, Word will break the i at the finish of a page only if it contains four or an ext lines and also only if there is room because that at the very least two lines in ~ the bottom the the page prior to the break and also there is room because that at least two lines at the peak of the web page after the break.Keep with next. As soon as this choice is selected because that a paragraph, the paragraph and also the following paragraph will be on the exact same page, and no web page break will occur in between them unless a hands-on page break is inserted in between them or the Page rest before option is selected for the next paragraph.Keep present together. As soon as this choice is selected for a paragraph, every the present in the paragraph will remain on the same page unless the i cannot to the right on a single page. If there is not sufficient space for the totality paragraph on the page containing the coming before paragraph, the paragraph will begin at the peak of the following page.Page break before. As soon as this choice is selected because that a paragraph, the paragraph will certainly be situated at the peak of the page adhering to the coming before paragraph. In numerous situations, that is preferable to use this option to force a web page break before a certain paragraph and not come insert a hand-operated page break.
The Tabs Dialog Box
Tab stops are used to horizontally align parts of message or other content on one or more lines when the parts of text or various other content in each line are separated through tab characters. Once you set a tab stop, you can configure it to align message to the left of the tab stop position, to align text to the best of it, to center text in ~ it, to align the decimal point in the message at it, or to add a hard vertical heat or bar at the tab avoid in former of the to adjust text.
In addition, a leader in the type of a dotted line, a dashed line, or a heavy line the extends native the message at the vault tab avoid to the message aligned in ~ a tab stop can be configured.
If you execute not set any tab stop in a i either straight or by applying a format to it, Word create default tab stop every 0.5" (1.27 cm) throughout the whole width of the message area. The tab stop that room configured in a paragraph apply to every the lines in the paragraph.
The Tabs dialog box can be supplied to set tab stops for one or an ext paragraphs. Prior to opening the Tabs dialog box, ar your cursor almost everywhere within a single paragraph because that which you want to collection tab stops or select the many paragraphs because that which you desire to develop tab stops. Then open up the Tabs dialog box together follows.Then in the Paragraph dialog box click Tabs.
If you desire to modify the tab stops that appear in the Tabs dialog crate for the single paragraph or lot of paragraphs the you selected, execute the complying with steps.If one or an ext tab stops are noted under Tab protect against position, click Clear All to delete every one of them, or select each tab avoid that you desire to delete and click Clear.To set a brand-new tab stop, enter its position in the Tab protect against position message box, under Alignment choose the desired type of alignment, under Leader select None or the desired type of leader, and also then click Set.
The place of the new tab prevent should appear under Tab avoid position.If you want to set much more than one tab stop, repeat the previous action for each tab stop that you want to set.If you desire to use evenly spaced default tab stops, ~ you have cleared any tab stops the may have been noted under Tab stop position, change the distance that appears in Default tab stops to the desired default spacing.Click OK.
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The key-board shortcuts (or shortcut keys or shortcut key combinations) the you can use to quickly apply paragraph formatting are detailed in the following table.